Privacy Policy

1. Who we are

PhiBit Ltd is a company registered in England and Wales under company number 17261109, with registered office at 63 Gabriel Crescent, Lincoln, LN2 4ZD, United Kingdom. We are the Data Controller for any personal data collected through our website or contractual relationships.

2. Data we collect

• Contact data: name, email, phone number, company, country.
• Project details: description, indicative budget, timeline.
• Technical data: IP address, browser type, pages visited (via website analytics).
• Communication data: contents of emails, WhatsApp messages, or contact form submissions.

3. Lawful bases for processing

We process your data under one of the following lawful bases: (a) your consent when submitting forms; (b) performance of a contract with you; (c) our legitimate business interests; or (d) compliance with a legal obligation (e.g. tax record-keeping).

4. How we use your data

• To respond to your enquiries and prepare quotations.
• To deliver the services and contracts we have agreed with you.
• To improve our website and services via aggregated analytics.
• To meet our legal, accounting, and regulatory obligations.

5. Cookies

Our site uses strictly necessary cookies to operate and optional analytics cookies to measure performance. You can manage preferences in your browser settings.

6. Who we share data with

We do not sell your data. We may share it only with trusted service providers necessary to run our business: hosting providers, email systems, analytics, payment processors, and accounting/legal advisors — all bound by written data-protection agreements.

7. International transfers

Some data may be processed on servers outside the UK (e.g. EU or USA). Where this happens we ensure appropriate safeguards such as Standard Contractual Clauses (SCCs) or adequacy decisions.

8. Retention

We retain contact data for 24 months after our last interaction, and project records for 6 years after contract end to comply with UK tax and accounting laws.

9. Your rights

Under UK GDPR you have the right to: access, rectification, erasure, restriction of processing, objection, data portability, and withdrawal of consent at any time. To exercise these, email [email protected]. We respond within one month.

10. Security

We apply technical and organisational measures to protect your data, including transport encryption, two-factor authentication on admin accounts, and regular backups.

11. Complaints

If you are unsatisfied with how we handle your data, you may complain to the UK Information Commissioner's Office (ICO) at ico.org.uk.

12. Contact us

PhiBit Ltd
63 Gabriel Crescent, Lincoln, LN2 4ZD, United Kingdom
Email: [email protected]
Company No: 17261109